Work-Study Program

The program for employers

A financial support program to recruit, train, retain and graduate your new educators

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Assistez aux rencontres d'information!

Ces rencontres s'adressent à tous les CPE et toutes les garderies qui ne connaissent pas ou peu le Parcours travail-études en petite enfance (COUD).

Les prochaines rencontres sont prévues les 19 juin et 17 juillet 2024.

S'inscrire à une rencontre d'information!

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What is the Work-Study Program?

The Early Childhood Work-Study Program (COUD) is a national support program for educational childcare services to reduce the shortage of educators in Québec.

This specific formula of the AEC program - Early Childhood Care and Education is adapted to the needs of the sector. For 18 months, employees in training alternate part-time work in an educational childcare service and studies at CEGEP each week.

Participating educational childcare services receive a monthly financial compensation to reimburse the salary paid during study hours, at the actual hourly rate of their employees in training, up to a maximum of $25 per hour.

How does it work?

The work-study formula begins in the first week to help employers meet their replacement needs.

Working hours are mandatory to acquire 3 competencies of the AEC program which will be validated through a process of Recognition of Acquired Competencies (RAC) in step 3.

A 3-step course:

Step 1: alternating between theoretical courses and work for 49 weeks
Step 2: alternating between internship and work for 12 weeks
Step 3: process of RAC at the end of the course (32 hours) to validate the last 3 competencies of the AEC, acquired while working

At the very end, graduates of the Parcours receive an AEC - Early Childhood Care and Education. A passage to the DEC - Early Childhood Care and Education is possible if further studies are desired (not financed by the program).

Download the employer's checklist

Hours worked during the Parcours count for the accumulation of significant hours in order to obtain the qualification later.

Recruitment of Fall 2024 starts on July 2nd!

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What educational childcare services are eligible?

This support program is offered to all CPE and educational childcares sevices throughout Quebec.

To register educational childcare services must hold a Québec enterprise number (NEQ) and a permit issued by the Ministère de la Famille.

Family daycare services, drop-in daycare centers and school daycare services are not eligible.

Please note: you cannot sign up your educational childcare service twice.

How to participate as an employer?

The 3 benefits for participating employeurs

We lend you a hand to recruit future educators

The online portal facilitates your recruitment process. Nothing could be easier: create and post your job offers, consult your applications online and select your future employee!

The best part? We take care of promoting your job offers through national communication campaigns, for each new school year!

We help you financially to train and retain your junior staff

You are able to remunerate your employees in training during their study time. The program refunds the current hourly rate of your employees in training during their study hours, up to $25 per hour maximum.

Access to training is a major benefit for the employees loyalty, so don't miss out!

You have a part-time workforce available from the start of the training

From the first day of the program your employees in training are available to work part-time in your workplace during working hours (excluding courses and approved holidays). During the school break (summer and winter), you can offer them the opportunity to work full time!

The 3 obligations for participating employers

Sign a contract with your educators in training

You must provide a temporary work contract for the entire duration of the program* with your educators admitted to the program by a CEGEP.

This contract must mention the hours of study and the hours of work offered, as well as the full remuneration for these hours.

*If your childcare service is attached to a collective agreement, the need for the employment contract may optional.

Consult the template

Sign the contract respecting the conditions of participation

Before the start of each cohort, you must sign the contract respecting the conditions of participation which commits you to:

Free up your educators in training to follow their study hours;
Offer an average of between 10 and 20 hours of paid work per week;
Ensure the health and safety (CNESST) of your staff during work and study hours;
Advance the remuneration of your educators in training during their study hours.

Validate monthly salary expense request

To receive financial compensation for the study hours of your educators in training, each month you must:

validate salary expense requests, which are sent directly to you by email;
AND provide pay stubs for the periods affected by the salary expense request, to confirm the amount reimbursed.

Rest assured, this process is explained to employers at the start of each cohort!

I want to take part in the Work-Study Program

Next cohort: Fall 2024

Step 1 I From now on

From now on, I update my information

I register my environment on the Early Childhood Work-Study portal

I connect to my Employer space to update all the information in my environment

Tip: neat logos, photos and descriptions catch the eye of candidates.

Step 2 I From July 2nd, 2024

I create my job offers

I connect to my Employer space and I create my job offers.

Please note that this step is mandatory to receive external applications. The registration of my childcare service on the portal is not enough.

Tip: a neat and comprehensive job offer is more attractive to candidates.

Step 3 I From July 8th to September 8th, 2024

My job offers are posted, I recruit!

I receive external applications by email on my Employer Space and I conduct interviews;
From my Employer space, I modify the status of each application received;
I sign the promise of employment* with the selected candidate

*The job offer template is available in the Employer Kit.

Step 4 I September 9th and 10th, 2024

I finalize my recruitment

From my Employer space (My applications), I check that everything is in order.

I must:

Indicate the appropriate status for each application received;

AND

Submit the nominative and signed promise of employment* for the selected applications

And after that?

As of September 23rd, 2024, only applications with the status "Retained for submission to CEGEP" and a nominative and signed promise of employment are sent to the CEGEP for study of their admission
Until October 11th, 2024 the CEGEP contacts my selected candidates directly to finalize admission and registration for the program

*The job offer template is available in the Employer Kit.

Step 5 I From October 28th to November 1st, 2024

I formalize my participation

Once my candidates have been admitted to the program by a CEGEP,

I make sure that the person has the prerequisites to work in early childhood: CPR and absence of impediment;
I sign a temporary employment contract for the entire duration of the program;
I participate in the information meeting on administrative process (by invitation);
I sign the contract respecting the conditions of participation sent by the Early Childhood Work-Study Program by email, and I provide all the documents required to complete my employer file.

Classes start November 4th, 2024 in CEGEPs.

Step 1 - From now on

From now on, I update my information

I register my environment on the early childhood work-study portal

I connect to my Employer Space to update all the information in my workspace.

Tip: neat logos, photos and descriptions catch the eye of candidates.

Step 2 I From July 8th to September 8th, 2024

Registration forms are open: I register my candidates!

I validate my internal candidates' desire to participate in the Work-Study Program
From my Employer Space, I register my internal candidates. I need their contact information, their latest level of education, their date of birth and their permanent code.
I sign and enclose the employment certificate*.

*The employment certificate template is available in the Employer Kit.

Step 3 I September 9th and 10th, 2024

I finalize my recruitment

From my Employer space (My applications), I check that everything is in order.

I must:

Indicate the appropriate status for each application received

AND

Submit the nominative and signed promise of employment* for the selected applications

And after that?

As of September 23rd, 2024, only applications with the status "Retained for submission to CEGEP" and a nominative and signed promise of employment are sent to the CEGEP for study of their admission
Until October 11th, 2023, the CEGEP contacts my selected candidates directly to finalize admission and registration for the program

*The employment certificate template is available in the Employer Kit.

Step 4 I From October 28th to November 1st, 2024

I formalize my participation

Once my candidates have been admitted to the program by a CEGEP,

I make sure that the person has the prerequisites to work in early childhood: CPR and absence of impediment;
I sign a temporary employment contract for the entire duration of the program;
I participate in the information meeting on administrative process (by invitation);
I sign the contract respecting the conditions of participation sent by the Early Childhood Work-Study Program, and I provide all the documents required to complete my employer file.

Classes start November 4th, 2024 in CEGEPs.

Ready to participate as an employer?

Start with step 1! Register your educational childcare service on the portal to benefit from our support: posting of job offers, selection and registration of candidates and bank of spontaneous candidates all year long!

Do you have any questions?

You'll likely find an answer in our frequently asked questions.

Consult our FAQ

Would you like to contact us?

Contact the Work-Study Program's team!

Contact

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