Early Childhood Work-Study Program

The program for employers

A financial support program to recruit, train and retain your new educators

Hero Employeurs 2x

What is the Work-Study Program?

It is a specific formula of the AEC/ACS - Early Childhood Education which alternates between work in a childcare service and studies at CEGEP each week (18 months).

Participating CPEs and educational daycare services receive financial compensation to reimburse the wages paid to their staff in training during study hours, up to a maximum of $25 per hour.

A program that supports early childhood care sector

This support program is offered to all CPEs and educational childcares throughout Quebec.

To register educational childcare services that hold a Québec enterprise number (NEQ) and a permit issued by the Ministère de la Famille.

Family daycare services, drop-in daycare centers and school daycare services are not eligible.

The 3 benefits for participating employeurs

Coeur

We lend you a hand to recruit future educators

The online portal facilitates your recruitment process. Nothing could be easier: create and post your job offers, consult your applications and select your future employee!

The best part? We take care of promoting your job offers through national communication campaigns, for each new school year!

Argent

We help you financially to train and retain your junior staff

You are able to remunerate your employee in training during their study time, since we reimburse their salary during the course hours (up to $25 per hour). Access to training is a major perk for the loyalty of your workforce, so don't miss out!

Calendrier

You have a part-time workforce available from the start of the training

In exchange for your investment, your employees in training make themselves available to work in your workplace, during working hours (excluding courses and approved holidays). During the school break (summer and winter), you can offer them the opportunity to work full time!

The 3 obligations for participating employers

Crayon

Sign a contract with your educators in training

You must provide a temporary work contract for the entire duration of the program* with your educators admitted to the program by a CEGEP.

This contract must mention the hours of study and the hours of work offered, as well as the full remuneration for these hours.

*If your childcare service is attached to a collective agreement, the need for the employment contract may optional.

Consult the template

User

Sign the contract respecting the conditions of participation

Before the start of each cohort, you must sign the contract respecting the conditions of participation which commits you to:

  • Free up your educators in training to follow their study hours;
  • Offer an average of between 10 and 20 hours of paid work per week;
  • Advance the remuneration of your educators in training during their study hours.

Consult the template (in French)

Formulaire

Validate monthly salary expense request

To receive financial compensation for the study hours of your educators in training, each month you must:

  • validate salary expense requests, which are sent directly to you by email;
  • AND provide pay stubs for the periods affected by the salary expense request, to confirm the amount reimbursed.

Rest assured, this process is explained to employers at the start of each cohort!

Recruitment is over! Late applications of 2023 winter semester may be accepted until February 24th: contact us!

I want to take part in the work-study program

Next semester: 2023 Winter

Coud step1

Step 1 - From now non

From now on, I update my information

  • I register my environment on the Early Childhood Work-Study portal

OR

  • I connect to my Employer space to update all the information in my environment

Tip: neat logos, photos and descriptions catch the eye of candidates.

Coud step2

Step 2 - As of November 28, 2022

I create my job offers

I connect to my Employer space and I create my job offers.

Please note that this step is mandatory to receive external applications. The registration of my childcare service on the portal is not enough.

Advice: a neat and comprehensive job offer is more attractive to candidates.

Coud step3

Step 3 - From December 5, 2022 to January 22, 2023

My job offers are posted, I recruit!

  1. I receive external applications by email on my Employer Space and I conduct interviews;
  2. From my Employer space, I modify the status of each application received;
  3. I sign the promise of employment* with the selected candidate

End of applications: January 22, 11:59 p.m. I cannot receive any new application.

Coud step4

Step 4 - January 23 and 24, 2023

I finalize my recruitment

From my Employer space (My applications), I check that everything is in order.

I must:

  • Indicate the appropriate status for each application received;

AND

  • Submit the nominative and signed promise of employment for the selected applications

January 24, 11:59 p.m.: all applications are frozen. I can no longer edit any information.

And after that?

  • As of Februray 6th, only applications with the status "Retained for submission to CEGEP" and a nominative and signed promise of employment are sent to the CEGEP for study of their admission
  • Until March 10, the CEGEP contacts my selected candidates directly to finalize admission and registration for the program

*The job offer template is available in the Employer Kit.

5

Step 5 - From March 13 to 17, 2023

I formalize my participation

Once my candidates have been admitted to the program by a CEGEP,

  • I make sure that the person has the prerequisites to work in early childhood: CPR and absence of impediment;
  • I sign a temporary employment contract for the entire duration of the program;
  • I participate in the information meeting on administrative process (by invitation);
  • I sign the contract respecting the conditions of participation sent by the Early Childhood Work-Study Program, and I provide all the documents required to complete my employer file.

On March 20, the 2023 Winter semester begins in CEGEPs.

Coud step1

Step 1 - From now on

From now on, I update my information

  • I register my environment on the early childhood work-study portal

OR

  • I connect to my Employer Space to update all the information in my workspace.

Tip: neat logos, photos and descriptions catch the eye of candidates.

Coud step2

Step 2 - From December 5, 2022 to January 22, 2023

Registration forms are open: I register my candidates!

  • I validate my internal candidates' desire to participate in the Work-Study Program
  • From my Employer Space, I register my internal candidates. I need their contact information, their latest level of education, their date of birth and their permanent code.
  • I sign and enclose the employment certificate*.

Coud step3

Step 3 -January 23 and 24, 2023

I finalize my recruitment

From my Employer space (My applications), I check that everything is in order.

I must:

  • Indicate the appropriate status for each application received

AND

  • Submit the nominative and signed promise of employment for the selected applications

January 24, 11:59 p.m.: all applications are frozen. I can no longer edit any information or register any new candates on my Employeur Space.

And after that?

  • As of Februray 1st, only applications with the status "Retained for submission to CEGEP" and a nominative and signed promise of employment are sent to the CEGEP for study of their admission
  • Until March 10, the CEGEP contacts my selected candidates directly to finalize admission and registration for the program
  • On March 20, the 2023 Winter semester begins in CEGEPs

*The job offer template is available in the Employer Kit.

4

Step 4 - From March 13 to 17, 2023:

I formalize my participation

Once my candidates have been admitted to the program by a CEGEP,

  • I make sure that the person has the prerequisites to work in early childhood: CPR and absence of impediment;
  • I sign a temporary employment contract for the entire duration of the program;
  • I participate in the information meeting on administrative process (by invitation);
  • I sign the contract respecting the conditions of participation sent by the Early Childhood Work-Study Program, and I provide all the documents required to complete my employer file.

On March 20, the 2023 Winter semester begins in CEGEPs.

Ready to participate as an employer?

Start with step 1! Register your childcare service on the portal

Register my environment

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